How to enrol and Pay Fees
• Students may enrol online, through an agency, or in person at Dorset College. When enrolling, students must submit the completed application form along with a copy of their passport. When we receive the booking, we will issue an invoice and offer letter. The student should ensure that Dorset College receives full fee payment at least 30 days before the arrival date.
• Bookings made less than 20 days before the course start date must be paid in full at the time of booking. When payment is confirmed, Dorset College will confirm your registration. Documents required for visa purposes will be sent via email. All international fees can be paid through Dorset College’s international payment partner Pay to Study or directly to Dorset College bank account (details below). We do not accept cash payments.
Cancellation and Refund Policy
• All cancellations must be made in writing to the school.
• Bookings may be cancelled up to 2 weeks prior to the commencement of the course. There is a €150 administration charge for cancellation. Where accommodation has been booked, an additional penalty of at least €100 applies.
• For cancellations within 1 to 7 days, before the course begins, 30% of fees paid (subject to a minimum total charge of €250) will be charged.
• A fee of €150 applies for the cancellation of the English Language programme due to visa approval/denial and proof of visa refusal documentation is required for refund purposes.
• Course date changes are allowed (subject to availability) but require at least 7 days’ notice.
• Course bookings may not be transferred from one person to another. There is no refund when a student changes to a less intensive or cheaper course.
• There is no refund once the course has commenced. This includes late arrival and or early departure.
• There is no refund if a student fails to complete the programme. All charges for accommodation cancelled after arrival are non-refundable. The same applies to shortening accommodation booking. Payment is non-refundable if a student fails to arrive.
Attendance and Absence
• Students who have student visas are required by GNIB to attend all their classes.
• If a student fails to attend more than 50% of their classes over a one-week period and has not contacted the college, they will receive a message informing them that they are endangering their visa status. They will be expected to resume class immediately.
• If a student continues to be absent, they will receive an official warning after one more week.
• If there is no improvement after another week, the matter will be referred to Dorset College’s Managing Director and the student may be expelled from the college and GNIB will be informed.
• Any student who misses 25% or more of their classes in the first six weeks of the course will be reported to GNIB/INIS.
• To receive an attendance certificate from the school at the end of the course, students need 80% minimum attendance.
• Any absences must be reported and explained to the College, if possible beforehand.
• GNIB will be notified by Dorset College if any student leaves before the end of their course.
• If a student is sick and can’t come to school, the student must inform the DoS or A-DoS on the first day of sickness and each day after and must submit a certificate from a doctor on the first day of return.
• Attendance in class is recorded if, and only if, students arrive on time for class and stay for the full duration of the class.
• Students may be allowed to enter the classroom up to 15 minutes after the starting time if the teacher permits. If a student is regularly late, the teacher can refuse entry to the class or ask the student to wait until the break.
• General English, Business English, and IELTS Preparation courses start every Monday, or on Tuesdays due to public holidays. Classes missed due to public holidays will not be compensated.
• Dorset College maintains a maximum class size of up to 15 students per class. Dorset College ensures that the maximum class size does not exceed 15 students.
• Dorset College reserves the right to cancel a course at any time.
• The minimum age for an adult’s course is 18 years. Students must be 18 years of age at the course start date.
• Dorset College has a number of different buildings within a short walking distance of each other. The class can take place in any of these buildings.
• All student visa holders are obliged to take an external examination at the end of their 25-week course. The fees for the exam are included in the cost of the English course when booked for 25 weeks.
• Dorset College reserves the right to transfer students between buildings for academic reasons.
• The student is responsible for any damage or injury he/she may cause to building furniture, fitting, individuals, accommodation property, etc. while registered with Dorset College.
• Dorset College assumes no responsibility for loss, delay, or accident of any kind whatsoever that may occur due to fault or negligence of any company or persons carrying out ancillary arrangements outside of its control.
• Audio & Video recording or photographing staff, teachers, or students is forbidden unless explicit permission is given.
• Students may take up to four weeks holiday (except when the course is interrupted by school closure for three–weeks of Christmas holiday). Holiday arrangements must be submitted to DoS or A-DoS before starting, or during the first week of the course. Holidays can be taken after 9 weeks of studies. Subject to attendance, and meeting regulations.
Health & Safety
• Students must follow the school guidelines regarding safety procedure, appropriate behaviour, and respect and tolerance for all.
• If attending activities outside the school, students are responsible for their own safety and security.
Health and Travel Insurance
• All students are strongly advised to purchase a comprehensive travel and health insurance policy. EU/EEA students are advised to obtain EHIC (European Health Insurance) as minimum cover www.hse.ie/engl/services/list1/schemes/EHIC.
• Students from Non- EU/EEA countries must have a valid medical insurance policy. Dorset College can organize medical insurance for students at their request for an additional charge.
Photograph & Film Material
• By accepting these terms & conditions, student accept that photos or video from Dorset College events may be used for promotional material purposes.
Protection of Enrolled Learners
• Dorset College is a member of ELE Ireland, a unique group of English language schools which provides protection for enrolled learners. In the unlikely event that, you are unable to complete your programme with us, you will be able to complete your course without any additional cost at another member school. All members are ACELS recognised schools.
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• Dorset College accepts no liability for any loss or damage howsoever arising as a result of use or reliance on this information, use of our web site, or for any computer errors which may arise.
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• Dorset College has no control over the content and availability of these sites.
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